Example of the Objective Details screen:
More information about each button / section on this screen:
Back Arrow |
At the top left of the screen, this takes you to the previous screen viewed. |
Edit |
Allows you to update the Objective Name, Owner , Deputy & Description. |
Refresh |
Looks for any updates to information displayed on the page. |
Privacy |
This gives you the option to restrict visibility to selected team members only. This could be used if you had an Objective involving sensitive data.  |
Path |
Shows you how this Objective fits in the Value Creation Plan. *Path will not be shown if Objective was added at the highest level possible in the plan. |
Execution Status |
The Execution Status reflects the Progress % of the Actions and |
Result Status |
The Result Status reflects the Progress towards the KPI Target. This is based on the Financial Year selected from the drop down on the top right of the screen. Click on the circle to see a pop up with more information.  Scroll further down to see Tracker Periods:  Below this will be information on the Tracker Result:  Details on Health will be visible if the Target was Cumulative:  *Note: The Result Status will not show if KPIs have not yet been published. Check to see if the "Configure Tracker" button on the top right of the screen shows Orange. |
Result Updated |
Shows the date the Result Status has been calculated up to. The calendar icon will show Grey when no Actuals have been entered.  The calendar icon will show Blue when all Actuals for the FY have been entered.  The calendar icon will show Red if Actuals for past periods are missing.  |
Objectives at Risk |
If the number in red is 1 or more, you can click to view Supporting Objectives which are falling behind plan.  If necessary, you can follow up with the owner and see if Untap needs to be updated. |
Actions at Risk |
If the number in red is 1 or more, you can click to view actions which are falling behind plan.  If necessary, you can follow up with the owner and see if the condition needs to be updated or if the planned end date of the action needs to be adjusted. |
| Owner, Deputy & Participants  |
The owner is the person responsible for the objective. This means overseeing the Actions and making sure the actual results for the KPI targets are being added to Untap. A deputy is someone who has been nominated to support the owner by also being able to update the actual results for the KPI targets. Participants will automatically be added if someone follows the objective to receive updates or if they are linked to a supporting initiative or action. Click on the Owner, Deputy & Participants box to make changes:  |
Update Result |
Before clicking on the button, check the financial year from the drop down is set to the year you want to view (the default will be the current year). This will open a pop up box showing the KPI targets set for the for the year and allow the actual results, comments and any supporting documents to be added.  Remember the Actual KPI results are usually added by the Owner or Deputy from My Space. *The Update Result button will only be visible once the KPI Tracker has been published. If you can see the Configure Tracker button is orange, this means the KPI Targets have not yet been configured. If this Objective has KPI approvals turned on, the table will show the Approval Status (Pending  , Approved  or Rejected  )An arrow icon also shows in the Actions column for Change Requests.  |
Configure Tracker |
If the button shows orange, you need to configure the KPI Targets. If the button shows grey, it means the KPI targets have already been published.  |
Expand Screen |
The arrow icons make the menu down the left hand side of the page invisible to maximise the space available to display the details. When you use the button again the menu will reappear. |
Close Window |
Use the X to close the page (the main screen will show blank). Choose a sub-menu from the left hand side to load a page. |
| Financial Year (FY)  |
Change the drop down to view details for a specific year. The system will show the Current year as the default. This will change the Execution Status, Actions & Initiatives and the Risks & Issues panels. If you select a Financial Year from the list where this Initiative does not exist in the Value Creation Plan for the year selected, you will see this message:  In this case, select a different financial year from the drop down OR review the setup of the Value Creation Plan. |
| Supporting Objectives |
This panel will show any Supporting Objectives for the Financial Year selected (in the drop down on the top right of the screen).  If you click + to add a Supporting Objective you will see a pop up window asking for basic information to be added:  *Remember a Supporting Objective will need at least one Action to be added to it after creation to progress. |
| Actions & Initiatives |
This panel will show any Actions or Supporting Initiatives for the Financial Year selected (in the drop down on the top right of the screen).  Click on the funnel to filter this list:  Use the arrow icon to sort alphabetically. Use the + icon to add a new Action (Remember to have the correct FY selected from the top right before you click to add)  Use the + icon to add a new Initiative . (Remember to have the correct FY selected from the top right before you click to add)  *An Initiative will need at least one Action to be added to it after creation to progress. |
| Timeline | The Timeline will show any comments, updates and documents - linked to this objective, any supporting objectives / initiatives and / or actions. If the Portfolio are using KPI approvals with this Objective, records will be kept for result value changes and approval status changes.  On the top right you can select filter options for the timeline:  The comments from the Timeline can also be accessed whenever you see this Objective with a speech bubble icon from My Space |
| Risks & Issues   |
This panel will show Risks & Issues recorded against this Objective: Click the + button the top right to create a new Risk or Issue  Once a Risk / Issue has been created, you can click on the 3 spots (...) and Edit Risk / Issue to add more information.   The Edit Risk / Issue pop up will have a section further down to create Actions / Initiatives. *A minimum of one Action will be required to update the Progress %. Otherwise this will always show as 0%. |
| Documents | The Documents panel allows you to add or view documents attached to this Objective. Click + New to add a new Document and Comment  For Documents which have been added, you can click on the Version # or the 3 spots to update the document. The 3 spots will also give you the option to delete or download the document.  Documents can also be accessed whenever you see this Objective with a paperclip icon (from on My Space) |
